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Promte Assistants · Value & prioritisation

Use case workshop

Identify recurring professional questions where an assistant using your own sources can help. Assess source quality, repetition and the need for professional review.

Bring managers, subject specialists and relevant IT or data owners together. Leave with a shared basis for deciding where to start and what to investigate further.

See the programme
Duration1 day
FormatA full day at your premises
OutcomePrioritised use cases and a pilot plan

Built around your product and your work.

For subject specialists, knowledge owners, local administrators and a manager who want to build and maintain a focused assistant.

  • Internal guidance and staff handbooks
  • Specialist questions across documents
  • Support for onboarding colleagues

We identify and prioritise opportunities. Development, implementation, production deployment and validated financial savings are subsequent activities, scoped separately.

From insight to next steps

One day to choose where to start.

6 steps · Open a step to see the details.

  1. Step 01Before the day · 45 minutes online

    Prepare the right questions

    FormatOnline meeting

    Focus

    We agree on scope with your coordinator and review available examples and data. Select approved knowledge sources and typical questions with known answers. Agree source access and any synchronisation before practical exercises.

  2. Step 0209:00–10:30

    Map needs and opportunities

    FormatWorkshopDeliverableUse case list

    Focus

    Identify recurring professional questions where an assistant using your own sources can help. Assess source quality, repetition and the need for professional review. We map recurring tasks, users and the current way of working.

  3. Step 0310:45–12:30

    Assess value and feasibility

    FormatWorkshopDeliverableValue and effort assessment

    Focus

    We assess frequency, effort, quality and user value alongside data, risks, dependencies and likely operating costs. Assumptions and missing evidence are recorded.

  4. Step 0413:00–14:15

    Choose quick wins and a pilot

    FormatWorkshopDeliverablesPrioritised use case list2–3 recommended quick wins

    Focus

    We rank opportunities by value and implementation effort. One candidate for a quick win: Try an internal FAQ based on a small set of approved, stable documents with a named knowledge owner.

  5. Step 0514:30–16:00

    Make the next step practical

    FormatWorkshopDeliverablesPilot brief30-day plan

    Focus

    We describe the first pilot, ownership, success criteria and a 30-day starting plan. Pilot focus: An assistant for one defined topic with known test questions, maintained sources and clear answer-quality criteria.

  6. Step 06After the day · 30 minutes online

    Follow up on the plan

    FormatOnline meetingDeliverableWritten recommendations

    Focus

    Within two weeks, we review the written recommendations and clarify your first steps with the coordinator.

Included in the price

What you take away.

Promte Assistants · Up to 12 participants · one product

  • A 45-minute preparation meeting, one full-day workshop with 6 facilitated hours and a 30-minute follow-up.
  • A prioritised list of use cases with value hypotheses, assumptions, dependencies and estimated effort.
  • 2–3 recommended quick wins, selected from the opportunities we identify together.
  • One pilot brief with scope, an owner, data needs, success criteria and a 30-day starting plan.
  • Written recommendations within five working days of the workshop.

Before we start.

Your preparation

Select approved knowledge sources and typical questions with known answers. Agree source access and any synchronisation before practical exercises.

Time and participants

Invite up to 12 people across management, daily practice and relevant IT/data ownership. Provide a room and a screen. A product subscription is not required for the initial mapping.

A useful first step

Try an internal FAQ based on a small set of approved, stable documents with a named knowledge owner.

The price covers the stated activities for one product and the specified participants. Product subscription, travel, accommodation, technical setup, integrations and customer-specific development are agreed separately. The leadership programme and use case workshop can be purchased independently and are not included in the course or annual programme.

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