The average office worker spends a large portion of their working time looking for internal information or the colleague who knows the answer.(mckinsey.com)
With an AI-powered HR assistant, that time spent searching is… almost zero.
Start with the documents that generate the most inquiries to HR:
| Document type | Typical formats | Location |
|---|---|---|
| Personnel & salary policy | PDF/DOCX | Intranet, Teams-Shared Drive |
| Absence and holiday guidance | ESDH or SharePoint | |
| MED agreement, working environment | HR-portal | |
| Templates (driving, absence & time records) | XLSX/DOCX | “Skemaer”-mappe |
Save all as PDF/A or DOCX and add version date in the file name (e.g Fraværsvejledning_v2025-03.pdf). It makes later auto-update straightforward.
Træk-og-slip the files into Promteor set up a synchronization between Promte and Sharepoint/Teams.
Select "Train" and beat Auto-Sync to, so that new versions become searchable immediately.(promte.com)
System-prompt
SSO & RBAC: bind the assistant to the municipality's Azure-AD roles; it is recommended by Microsoft as a best practice for identity security.learn.microsoft.com)
No personal data → normal no full DPIA required; The mini-DPIA will typically give 0-1 "Yes".
| KPI | Before assistant | 3 months after |
|---|---|---|
| HR-henvendelser/uge | 240 | ≤ 120 |
| Average search time | 5 minutes | < 30 sec |
| Medarbejder-NPS | +12 | +30 |
Day 1: source mapping & file cleanup
Day 2: upload + auto-indexing
Day 3: prompt & function hooks
Day 4: pilot in the HR team (20 FAQ questions)
Day 5: embed widget in intranet + Teams app; issue the “AI Quick-Guide” to all employees.
AI search, document indexing and chat UI i one app, no extra codes or plugins.(promte.com)
EU hosting or on-prem, full GDPR control.
Built-in feedback panel – wrong answers are logged so that HR can improve the handbook instead of repeating the answer.
Ready to save HR hours of phone time and give employees lightning-fast answers?