Regardless of whether you are a municipality, a company or an association, meetings are a regular part of everyday life and clear meeting minutes are the key to good follow-up. However, minutes often end up being inconsistent in format and time-consuming to prepare manually. This can make it difficult for decision-makers to get the necessary overview and ensure that all decisions and tasks are followed up.
Promte is changing that. With Promte's solution, all types of organizations can easily standardize their meeting minutes, without losing flexibility. The user can define exactly how the minutes should be designed, and the platform's AI automatically delivers a professional minutes – ready shortly after the meeting. You can even upload your old meeting as an audio file or text, after which Promte will generate the minutes based on your chosen template. The result is uniform minutes every time, which saves time and ensures that nothing falls through the cracks in the follow-up.
No two organizations are the same, and your minutes don't have to be either. Promte lets you determine the structure so that it matches your needs. For example, you can choose a format with a focus on:
Decision points first: The minutes begin with a clear list of the meeting day's decisions.
Handlingspunkter: Follow-up measures and responsible persons are clearly highlighted for each decision.
Detailed transcript: A verbatim transcript of the discussions can be included for full documentation.
Resumé: A brief summary summarizes the main conclusions and next steps.
To ensure that even the most technical content sits right in the cupboard, you can add one custom glossary. If you use a lot of technical terms, specific abbreviations or internal project names that common transcription tools have a hard time capturing, the glossary helps Promte understand and spell your lingo correctly.
At Promte, it is not the AI that has the last word, you do. We have incorporated a flexible approval process that ensures that the minutes meet your standards:
Gennemgang: When the report has been generated, you have the opportunity to read it through and approve it with a single click.
Dialog: Are you not completely satisfied, or is a nuance missing? Instead of correcting manually, you can write directly to us chatbot.
New draft: You simply tell the chatbot why you do not want to approve the minutes or what needs to be adjusted. Based on your feedback, Promte quickly generates a revised version.
In short, Promte gives you professional reports on your own terms. You can focus on content and decisions, while Promte ensures that the minutes are accurate, uniform and ready for use immediately.
