Direction and starting point
Start with management and coordinator, short interviews, baseline measurement, first workshop and webinar.
What you take away
Common objectives, clear responsibility and a documented starting point.
Meeting Notes · Development & adoption
Promte Annual Programme
From a good start to measurable value.
Make Meeting Notes a lasting part of the work. We combine employee training, management adoption and impact measurement with continuous improvements to your workflows and dialogue on product development.
Explore the annual programmeDuration12 months
FormatTraining, impact measurement and development
ObjectiveLasting use and documented value
Is that your next step?
The annual programme is for organisations that will anchor Meeting Notes and provide a basis for gradual dissemination to several teams. You get a fixed rhythm to examine what works, test improvements and follow up on the results.
A regular rhythm for development
A whole year of direction and follow-up.
The first three months contain the entire course Promte in practice. From the beginning we add a baseline measurement, clear impact targets and a joint improvement log.
See the first three months of teachingCompetences and local support
Webinar, superuser training, Q&A sessions and individual management training.
What you take away
The employees are in the process and can get help close to everyday life.
First evaluation
Second workshop, webinar, Q&A session and first impact follow-up.
What you take away
Quarterly report and a prioritised plan for the next period.
Remove the barriers
Short user interviews and open Q&A sessions. We also investigate why some use the product less.
What you take away
Specific measures against the main barriers.
Better meeting output
Themewebinar and Q&A session on record quality. We test changes in meeting types and workflows.
What you take away
Experiences with what actually improves the output.
Half-yearly status
Third physical workshop with employees, management and a product manager from Promte.
What you take away
Half-yearly report, adjusted workflows and decision on next deployment.
Adoption and rollout
Second round management training and Q&A session. A possible new team is introduced with the help of superusers.
What you take away
A tested model for local training.
Learning across teams
Webinar with the organisation's own examples and open Q&A session.
What you take away
A common sample collection that other teams can reuse.
Superusers and quality
Follow-up superuser training and third impact follow-up.
What you take away
Quarterly report, updated quality requirements and training plan for new employees.
Try Improvements
Structured testing of changes and open Q&A session.
What you take away
Assessment of improved setups and relevant new product features when available.
Make practice durable
Webinar and Q&A session about the challenges that are left.
What you take away
Updated instructions and agreements on responsibility, follow-up and maintenance.
Annual evaluation and next steps
Fourth physical workshop, final measurement and management dialogue.
What you take away
Annual report, product input status and a prioritised plan for next year.
Cooperation between activities.
Monthly coordination
Promte and the coordinator spend 30 minutes on use, barriers and agreed actions. Each action gets a responsible and a deadline.
Quarterly impact review
In months 3, 6, 9 and 12, we review developments and choose the most important improvements for the next period.
One joint improvement log
Employees and superusers share problems, good examples and desires through one common channel. Promte collects and processes the inputs.
From gut feeling to insight
We follow the value of your efforts.
At startup, we select 3–5 targets to suit your purpose. We repeat the measurements on comparable meeting types and examine, for example:
- Usage
- The proportion of relevant meetings with Meeting Notes and the number of employees who use the product regularly.
- Time spent
- Active working time for setup, record writing, corrections and completion before and after introduction.
- Quality
- About essential information, decisions, responsibilities and next steps are reproduced correctly and clearly.
- Experienced value
- The employees' experience of documentation work, security and opportunity to be present in the conversation.
- Follow-up
- About minutes will be completed and available faster, and agreements are easier to work with.
We combine short questionnaires, time recording at selected meetings and professional evaluation of a small sample of minutes. User data is included where they are available; otherwise we use simple local registration.
The reports show data bases and uncertainties.
Your experiences are being heard
From everyday learning to product improvement.
We describe the specific situation, the importance for time, quality or use, and examine whether the solution lies in teaching, setting up, workflow or a product change.
Collect ExperiencesPrioritize TogetherTry ImprovementsRate the effect
During the quarterly reviews, you get the status of priority product input: under clarification, planned, under development, ready for testing or abandoned on grounds.
Concrete development deliveries and timings are agreed separately. Customer-specific product development is not included in the course's price.
Total
What is included
The activities of the year include the first three months of courses.
- 4 physical workshops, 6 webinars and 8 open Q&A sessions.
- 2 teaching sessions for superusers.
- 2 individual teaching sessions for each of up to 3 managers.
- 12 coordination meetings with the coordinator lasting 30 minutes.
- A baseline measurement and 4 reports • the last one is the overall annual report.
- A maintained improvement log and quarterly dialogue with a Promte product manager.
- A plan for further operation, training and dissemination.
| Programmes | Promte in practice | Promte Annual Programme |
|---|---|---|
| Duration | 3 months | 12 months |
| Price excluding VAT and subscription | DKK 79,000 | DKK 199,000 |
| Primary objective | Independent, competent users | Lasting use and documented value |
| Physical workshops | 2 | Total 4 |
| Webinars / Open Question Hours | 3 / 2 | 6 / 8 |
| Follow-up | Skills, use and barriers | Baseline measurement and quarterly impact monitoring |
| Product learning | Gathering of experience and desires | Fixed process for prioritising, feedback and testing |
| Completion | Status report and plan of continued use | Annual report and plan for next year's development |
The training programmes can be bought independently. If you continue directly in the annual programme after the first three months, the DKK 79,000 will be offset. The additional cost is DKK 120,000 for the remaining nine months. We build on the teaching and the experiences you have already gathered.
Read about Promte in practiceWe succeed together.
Promte's Responsibility
We organize the teaching, facilitate the work and prepare reports. In the annual programme we also follow measurements and product inputs throughout the year.
Your Responsibility
You appoint a coordinator, superusers and a responsible manager. The management ensures time for practice. The employees use the product at the agreed meetings and contribute to the evaluation.
Before we start
Access, necessary equipment and local guidelines must be in place. We choose suitable examples for teaching and evaluation. Human review of minutes is part of both processes.
The price covers the activities described for one team with the agreed number of participants. Product subscription, transport, possible accommodation, technical implementation, integrations and customer-specific product development are agreed separately.
Let’s find the right approach together
Where should you start?
Tell us about your everyday life and your ambitions, and we will find the product and the course that suits you.